The Irish Chess Union

Manage Officers

What does this Involve?

Each officer (a position, such as Secretary) is listed on the contacts page with the name of the member who holds it, an email address and a phone number.

If an officer is linked to:

• no player — then no name is listed for that position (it's unfilled),
• a player — then that player's name is listed for that officer on the contacts page.

The email address and phone number are stored with the officer, not taken from the player's profile, so they must be updated whenever the incumbent changes. Either can be left blank, in which case nothing is listed.

Who can Manage Officers?

How to Change an Incumbent Officer

This is a type of task which will often need to be done when a new executive is voted in. To link an officer with a new member:

• click Officers from the top navigation bar
• find and click the officer you want to change, then click Edit,
• do one of two things:
  • if you know the new incumbent's ICU ID, enter it in the box provided, or
  • if you don't know their ID, search for it using Select Incumbent and click their ID when you've found it,
• enter the email address and phone number the new incumbent wants members to use,
• click Save.

When a Role is Unfilled

It sometimes happens that a position is unfilled. In this case we want:

• the officer still to be displayed on the contacts page but with a blank where the incumbent's name would normally go,
• emails about that position to go to someone else (usually the secretary).

To achieve this, follow the instructions above for changing an incumbent but enter a blank ICU ID and the secretary's email address and phone number.

Creating, Deleting and Updating Officers

New positions can be created by clicking the New Officer button at the bottom of the Officers page and entering the name of the role (e.g. Arbiters Officer), its rank, its email address and phone number, and whether or not it is an executive position.

Existing officers can be edited in the following ways:

• as already discussed, they can be linked to different players,
• the name of their role can be changed,
• their email address and phone number can be changed,
• their rank can be altered to change the order in which they are listed (the lower the rank the higher up they appear),
• their status can be set to inactive, in which case they won't be listed at all. This is how to retire a position that is no longer required, as officers can't be deleted.